CHAPTER III
3.1 STRUCTURES
The following participatory structures of the organization shall be established to facilitate the effective membership participation in the governance and operational processes of the organization;
3.2 NATIONAL GENERAL ASSEMBLY (NGA)
3.2.1 There shall be a National General Assembly to be held every three (3) years;
3.2.2 The NGA shall elect the organisation’s National Executive Committee (NEC)
that shall be subject to endorsement by the Board of Trustees,
3.2.3 The NGA shall elect fifteen (15) members representing the following movements; LB/WSW, GB/MSM, Transgender and youth to the NEC for a period of three (3) years,
3.2.4 The NGA shall receive programme and situational reports from the Regions, NEC and Board of Trustees; and review the work of the organization for the period preceding the NGA;
3.2.5 The NGA has the power to review and amend the constitution by two thirds
majority vote in favor, or take any such decisions and resolutions which it deems fit for the organization’s development and growth;
3.2.6 Delegates to the NGA shall be drawn from active regions on a quota system as determined by the Board of Trustees, representing delegates elected at the RCs;
3.3 NATIONAL EXECUTIVE COMMITTEE (NEC)
3.3.1 The NEC shall consist of fifteen (15) members directly elected by the NGA,
3.3.2 The NEC shall from amongst themselves elect two (2) Co-chairpersons,
a secretary, treasurer and the remaining nine (11) members shall service as ordinary members of the NEC,
3.3.3 The NEC shall at least meet once (1) a year,
3.3.4 The two Co-chairpersons of the NEC shall become automatic members of the Board of Trustees of the organization, being the duly elected representatives of the NEC to the Board and can be recalled by a motion supported by two-third of the NEC members at a NEC meeting if in the opinion of the NEC such members are not performing to expectations,
3.3.5 The NEC shall make recommendations to the Board of Trustees of the organization on any issues it regards as in the interest of the Namibian LGBTI community through the two (2) Co-chairpersons,
3.3.6 The NEC shall follow up on recommendation and submissions made to the Trustees through the Co-chairpersons and monitor the implementation of NGA resolutions and any other submissions it may hand in from time to time,
3.3.7 The NEC shall have no supervisory power over the organizational management and staff, however will liaise through the Board of Trustees on issue that may be of concern to it,
3.3.8 The NEC shall execute its advisory functions and duties with due diligence to ensure that the interest of the broader LGBTI community is respected and required services a programmed are tailor made to the needs of the LGBTI community,
3.3.9 Members of the Board of Trustees shall be allowed to attend NEC meetings as observers so as to build clear understanding on issues of importance to the broader LGBTI community
3.3.8 The NEC can request the Director of the organization through the Board Chairperson to report and update the NEC on organizational activities,